Author: Denson Natividad

Why a Virtual Assistant Agency is Always Better than Independent Virtual Assistants

Why a Virtual Assistant Agency is Always Better than Independent Virtual Assistants

If you’re looking to hire a virtual assistant (VA) to help you save time and grow your business, where should you look? Should you hire through a virtual assistant agency or take your chances with an independent virtual assistant?

If you’re thinking of hiring a VA, you should consider getting one through a virtual assistant agency. Let’s get into why hiring from a virtual assistant agency is your safest bet.

 

They have access to more skilled VAs than freelancers do.

The most important thing about hiring an independent contractor is vetting their skills and experience first and foremost. If any issues arise with their work quality, the agency can step in quickly and resolve them before they become too big of a problem for both parties involved in the contract arrangement.

Hiring from a Virtual Assistant Agency is more professional.

When hiring an independent VA, things can get dicey fast. You don’t know how many other clients they have or what their schedule is like — all this creates an environment where it could be hard for them to deliver on time, if at all.

Agency VAs have contracts.

Agency VAs have clear contracts that outline what they will do for you and when they need it. You also have access to their past work history so that if something goes wrong or takes longer than expected, there is documentation.

Accurate matching of VA

Virtual assistant companies are great because they match you with someone with the experience and skills to help you with your tasks. They do this by vetting candidates through an in-depth interview process, background check, and reference check. When you hire from an agency, they will match you with a VA who has been vetted and pre-screened by their team of experts. This means that they have already taken the time to look at the candidate’s resume and portfolio, ensuring they have the experience and skills needed to help with your tasks.

It’s risky to find a reliable, independent Virtual Assistant.

If you were to hire directly through a freelance marketplace like Upwork or Fiverr, there is no guarantee that the person who responds to your job posting will be as qualified as advertised. In fact, many people use these platforms to find new clients without having any real experience or expertise in their field.

 

Final Thoughts

Indeed, it’s risky to rely on hiring an independent virtual assistant. An agency VA may appear to be more expensive at first, but once you begin working with virtual assistants who have been pre-screened, pre-vetted, and come with a dedicated support team, you’ll realize that the extra benefits and precautions (as well as your peace of mind) are well worth it.

Live Free Virtual Services is the perfect solution for entrepreneurs who want to get their business off the ground without breaking the bank. With our stellar virtual assistant packages, you can get all the help you need to succeed!

Unlock the Hack of Giving Clear and Efficient Instructions to your VA

Unlock the Hack of Giving Clear and Efficient Instructions to your VA

Most people know that it’s essential to give clear and concise instructions when working with a virtual assistant (VA). After all, if the VA can’t understand what you’re asking them to do, they won’t be able to help you get the job done. However, many people don’t realize that it’s also essential to be efficient when giving instructions. 

When giving instructions to your VA, always take the time to think through what you want them to do and how you want them to do it. This will help ensure that the instructions are clear and easy for the VA to follow. Additionally, try to avoid giving too many instructions at once. This can be overwhelming for the VA and could get confused about what you want them to do. 

How to Give Clear and Efficient Instructions to Your VA 

1. Be patient with your VA. They may not always get things right the first time, but that’s okay. Just be sure to communicate with them if there are any problems so that they can fix them. By following these tips, you’ll be able to give

 

2. Make a list of specific tasks that need to be done on a regular basis and clearly state what you expect from your VA. Be specific in your instructions and avoid giving vague or general tasks. This will ensure that the work is done to your standards and expectations. 

 

3. Along with task specifics, be sure to provide detailed information on deadlines, formatting requirements, and any other specific needs you may have. Your VA should be comfortable working with all of this information so that they can complete tasks as efficiently as possible. 

 

4. Regular communication is also key to a successful working relationship with your VA. Be sure to check in with them regularly, provide feedback, and answer any questions they may have. This will help ensure that the work is done correctly and that you and your VA are happy with the arrangement. 

 

5. Break down each task into smaller, more manageable steps. If a task seems too daunting or complex, try breaking it down into smaller steps. This will make it easier for your VA to understand and complete the task. By taking this approach, you can also help avoid any misunderstandings or confusion. 

 

6. It may also be helpful to provide an outline or brief description of the task so that your VA has a better understanding of what needs to be done. This will help them complete the task more efficiently and effectively. 

 

7. Use specific software or tools. If you want your VA to use particular software or tools for specific tasks, be sure to provide them with instructions on using them. This will ensure that they can complete the task correctly and efficiently. 

Additionally, if you have any specific formatting requirements, be sure to outline them for your VA. This will help them create documents or files that meet your standards. 

 

8. Make a list of resources. In addition to specific instructions, it can also be helpful to provide a list of resources for your VA. This can include websites, articles, or other materials to help them complete the task. 

By providing your VA with all necessary information, you can help ensure that the task is completed correctly and efficiently. They will have everything they need to get started and will ask any questions they may have along the way. 

 

9. Write out the instructions for each step in clear and concise language. When writing the instructions for your VA, be sure to use clear and concise language. This will help them understand the task and how to complete it correctly. 

In addition, be sure to provide any screenshots or other visuals that may be helpful. This will give your VA a better understanding of what needs to be done and help avoid any misunderstandings.  

 

10. Provide any necessary pictures or diagrams to help illustrate your instructions. Along with written instructions, it can also be helpful to provide images or diagrams to help explain your instructions. This will give your VA a visual representation of what needs to be done and help avoid any misunderstandings. 

 

11. If there are any specific formatting requirements, be sure to include them in the images. This will ensure that the finished product meets your standards. 

 

12. Check-in with your VA regularly. Be sure to check in with your VA regularly to ensure that the work is being done correctly and that both you and your VA are happy with the arrangement. This will help to avoid any problems or misunderstandings. 

 

13. Provide feedback and answer any questions. Your VA may have questions about the task or about how to complete it. Be sure to answer any questions they may have and provide feedback to improve their work. 

Working with a VA can be a great way to get tasks done efficiently and effectively. By following the tips outlined in this article, you can help ensure that the work is done correctly and that both you and your VA are happy with the arrangement. 

7 Signs You’re Ready to Hire a Virtual Assistant

7 Signs You're Ready to Hire a Virtual Assistant

Are you struggling to keep up with your workload? Feeling like you’re constantly playing catch-up? If so, it might be time to hire a virtual assistant. Virtual assistants can provide invaluable support, taking care of tasks that would otherwise occupy your time. Here are seven signs that you’re ready to hire a virtual assistant:

 

1. You’re feeling overwhelmed with work and can’t keep up. If you’re constantly putting in long hours but still can’t seem to get ahead, it’s time to bring in some help. A virtual assistant can take care of time-consuming tasks so you can focus on more important matters.

 

2. You’re missing deadlines. If you regularly miss deadlines, it’s time to seek assistance. A virtual assistant can help you stay on track by handling tasks and keeping you organized.

 

3. You’re wasting time on menial tasks. Are you spending hours on tasks that could be easily automated or delegated? If so, a virtual assistant can take care of those tasks, freeing up your time for more important pursuits.

 

4. You’re neglecting your personal life. If work is starting to consume all of your time and energy, it’s time to bring in some help. A virtual assistant can handle many of your work-related tasks, freeing up time for you to enjoy your personal life.

 

5. You’re constantly fire-fighting. If it feels like you’re always putting out fires and never getting ahead, a virtual assistant can help you take control of your workload. A virtual assistant can help you focus on more important matters by taking care of routine tasks.

6. You’re making too many mistakes. If you find yourself making more mistakes than usual, it may be time to seek assistance. A virtual assistant can help you avoid costly errors by proofreading your work or taking care of routine tasks.

7. You’re ready to grow your business. If you’re prepared to take your business to the next level, a virtual assistant can help you free up time to focus on growth and expansion. A virtual assistant can help you focus on more important matters by handling routine tasks.

If you’re experiencing any of these signs, it may be time to hire a virtual assistant. A virtual assistant can provide invaluable support, taking care of tasks that would otherwise occupy your time. Live Free Virtual Services can provide you with the support you need to grow your business and free up your time. Book a discovery call to learn more about how we can help you grow your business.

All the best,

Amber McClure

9 Ways to Build a Relationship with Your VA

9 Ways to Build a Relationship with Your VA

If you’re like most business owners, you probably wear a lot of different hats. You may be responsible for marketing, sales, customer service, and operations – to name a few. And if you’re trying to do it all yourself, it’s going to be tough to succeed. That’s where a virtual assistant can come in handy. A VA can help take some of the burdens off your shoulders so you can focus on your core competencies. But building a working relationship with your VA is key to getting the most out of them. This blog post will discuss ten ways to build a relationship with your VA and get the most bang for your buck!

 
1. Introduce yourself and let them know what you’re looking for.

When you first start working with a VA, it’s essential to introduce yourself and let them know your expectations. This will help them understand your work style and preferences and allow them to work more efficiently.

 
2. Be specific about the tasks you need help with.

Your VA is there to help you with your work, so be specific about the tasks you need assistance with. Specifying your needs will help them understand your needs better and allow them to work more effectively. 

Don’t just say, “I need help with my work.” Say something like, “Can you please help me with X, Y, and Z?”

 
3. Train them on your company’s procedures and policies.

If you want your VA to be an extension of your company, it’s essential to train them on your procedures and policies. Conducting training will help them understand your business better and allow them to work more effectively. 

Think about it this way – would you rather have a VA who is just doing the bare minimum or fully invested in your company and wants to help it grow? 

The more you train them, the more they’ll be able to help you. And that’s a win-win for everyone involved!

 
4. Communicate regularly – provide updates and ask questions.

One of the best ways to build a relationship with your VA is to communicate regularly. Regular communication means providing updates on projects, asking questions, and giving feedback. Doing this will help your VA understand your work style and preferences better, and they’ll be able to work more effectively. 

Plus, regular communication will help build trust between you and your VA, which is essential for any working relationship. 

So don’t be afraid to pick up the phone or shoot your VA an email now and then – it’ll go a long way in building a solid work relationship.

 
5. Let them know when you’re happy with their work.

Your VA wants to do an excellent job for you, so let them know when they’re doing a great job. A simple “thank you” or “great work” can go a long way in making your VA feel appreciated. This, in turn, will motivate them to work harder and be more invested in your business.

 
6. Give them feedback – positive or negative. 

Constructive feedback is essential for any working relationship. It helps your VA understand what they’re doing well and where they can improve. So don’t be afraid to give them positive and negative feedback. They’ll appreciate the honesty, and it’ll help them do a better job for you in the long run.

 
7. Respect their time – be mindful of their working hours and don’t bombard them with requests.

Your VA is working hard to help you, so respect their time. This means being mindful of their working hours and not bombarding them with requests. If you need something urgently, let them know in advance so they can plan their work accordingly. Otherwise, try to give them a reasonable amount of notice for tasks, which will help them work more effectively and avoid feeling overwhelmed. 

Respecting your VA’s time will also help build trust and rapport between you two, which is essential for any working relationship. So be considerate of their time, and they’ll be more than happy to help you out.

 
8. Thank them for their work, even if it’s something small.

Saying “thank you” goes a long way in making your VA feel appreciated. So even if they’ve just completed a small task for you, be sure to thank them. This will help build a strong work relationship and motivate them to work harder for you.

 
9. Be patient

Building a working relationship takes time, so be patient. Rome wasn’t built in a day, and neither is a strong work relationship. So take your time getting to know your VA and let the relationship develop naturally. 

 

By following these tips, you’ll be well on your way to building a solid work relationship with your VA. Remember to be patient, communicate regularly, and show your appreciation for their work. With a bit of effort, you’ll have a working relationship that’s built to last!

Importance of Virtual Assistants for Small Business Owners

Importance of Virtual Assistants for Small Business Owners

 

 

What is a Virtual Assistant? 

 

Virtual assistance is an umbrella term for numerous services one can offer to business owners. The main categories include administrative, creative, management, data, and sales.

To make it simple, if someone is providing a service remotely to another business owner, they technically fall under the virtual assistant umbrella.

Virtual Assistance has been an ongoing service for quite some time but is becoming increasingly popular. Hiring a VA and delegating tasks can help cut costs as well as make your business and personal life more manageable.

 

 

Services a Virtual Assistant Can Offer:

 

 

What are the benefits of hiring a VA for small business owners?

 

Hiring virtual assistants for business start-ups is one of the most efficient moves a business owner can make. It can cut operating costs as your assistant is working remotely at home. There will be no rental fee for office space, electricity, internet, and even office supply bills.

Learning how to delegate your tasks to your assistant is also an important matter in hiring a VA. Delegating tasks can make you more productive while focusing on doing the work to explore more business opportunities.

The delegation will lead to having more time for yourself. There is no need to stress yourself out trying to accomplish tasks when you can hire a VA.


VA Rates

 

Virtual assistants are typically charged by the hour. The reason for this is that there is no set duration a particular task may take. Having an hourly rate is the most cost and time-efficient for both parties.

Virtual Assistants are self-employed, because of this, around 30% of their income will go towards taxes. Furthermore, depending on if the VA is domestic or non-domestic, the hourly rate varies.


How LFVS Can Help?

 

At Live Free Virtual Services (LFVS), we promote the growth of small business owners by pairing them with a Rockstar Virtual Assistant (VA) that perfectly matches their needs.

LFVS’s priority is to offer small business owners a portfolio of enterprise solutions to achieve successful and scalable results. We strive to have a customer-centered approach that helps to develop a winning plan for the success of your business.

At its core, that is what LFVS is all about. We ensure your businesses achieve the desired outcome with the help of our specialized virtual assistance. Take it to the next level! Contact us now and learn how we can help you transform your business into a success.

Written By: DENSON NATIVIDAD

Denson is a creative multipotentialite with intense intellectual and artistic curiosity. He loves to explore the different marketing facets, including social media management, graphic and website designs, lead generation, and content writing. Working as Operations Manager at LFVS, he authors in-depth blogs about virtual assistance and the trades industry that teach professional teams and corporate individuals ways to manage, grow, and scale their day-to-day business operations.

Denson has a bachelor’s degree in communication and continued to pursue his master’s degree in Communication major in Applied Media Studies.

How to Build Your Construction Business and Who to Hire for Help

How to Build Your Construction Business and Who to Hire for Help


People have been building houses since the beginning of time. In retrospect, people used to build houses manually using natural resources. You get the picture; no cranes or ready-to-build cement, just dried-up bricks from the sun.


Construction Industry as a Determining Factor in Economic Growth

The construction industry is one of the determining factors of economic growth. It opens a lot of doors for job opportunities in different sectors. For instance, mall construction offers many job opportunities for contractors, entrepreneurs, and job seekers.
How to Build Your Construction BUsiness and Who To Hire For Help

 

Construction Business in a Transformative Society

We live in a world where change is inevitable and there is a need to keep up with its demand. Old ways of building houses have transformed in a modernized way as society evolves. 

Humans need to protect themselves and build a roof above their heads. In short, it is the root activity in the construction business. The things we rely upon have to be constructed; such as houses, bridges, roads, railways, factories, churches, mines, mills, and sky tower buildings.  Hence, the construction industry plays a vital role in society.

How to Build Your Construction BUsiness and Who To Hire For Help Blog

 

At present, construction businesses are still shifting from manual labor to modern construction equipment to increase productivity. According to Ryfan Electric, despite the reports that the construction industry projects $17 trillion by 2025, it still evolves slowly. Most industry experts conclude that there is a need for the construction industry to modernize equipment and invest in technological devices. 

The goal of modernizing the process of construction leads to numerous advantages. It mainly increases production efficiency compared to manual labor. Digital transformation is beneficial to support the unemployment gap in the industry. 

The industry has decreasing skilled laborers and young adults are not interested in working in the construction industry. Modern construction equipment can lessen the work of manual workers. 

More importantly, the construction industry needed digital ways to improve communication and coordination. This way, the industry can avoid hazardous errors that may arise due to miscommunication and lack of proper coordination.

 

How do you start a Construction Business?

The revolutionary ideas in human history did not happen overnight. There is a massive amount of hard work and collaborative efforts to make an impressive contribution to society. In particular, envisioning a construction business needs constant action in drafting your coherent business plan to guide your business. 

 

Start with a Plan

In every construction business, there must be a plan that will guide everyone towards the business’ success. One must put in black and white their bombshell idea. Write an ideal and realistic business plan for your construction business start-up.

 

Be Familiarized with Legal Requirements and Taxes

Organizing the company’s corporate papers is the first thing every start-up business must straighten out. That includes getting the corresponding business permits, complying with laws and regulations, and the mandatory registrations for the company.

It is also advisable to seek professional advice for your start-up business to ensure that you are not missing out any single detail. Consult a lawyer for legal clarifications, and hire an accountant for tax requirements and documentations.

 

Ensure to be Insured 

In the construction business, it is only wise to be insured. Business owners must consult their insurance agent to discuss policies that will protect their company from unforeseen incidents.

How to Build Your Construction BUsiness and Who To Hire For Help Blog

 

Financial Liquidity

For businesses to survive, they must be financially liquid among others. The business owner must ensure your company’s operating expenses. Operating expenses include payroll, insurance, rent, marketing costs, and research costs.

 

Work on Expanding your Network

Having a solid network is one of the biggest perks in establishing your business. It is also necessary to create good credit standing with suppliers and connect with industry professionals. 

 

Invest in good marketing and construction software

One of the advantages of investing is the potential for long-term returns. As a construction business owner, you must allocate funds in good marketing for brand awareness. Additionally, investing in construction software is essential for a construction business. 

 

Full-time or Part-Time Contractors

You have to decide if you are going to hire a contractor or full-time employees. In terms of cost-efficiency, hiring a contractor is recommended for a construction business. However, you must also consider hiring full-time employees for the core positions in your construction business. 

 

Challenges in starting a Construction Business

Construction companies have practical knowledge about the hardships that come along with starting a construction business. Rationally, they will find the best team members to work for their construction company. That includes finding a contractor, project manager, customer support, and marketing or social media management team for the company. Indeed, finding the best support team is compelling in running a construction company. 

However, efficient customer support and team members cannot quickly rectify some events beyond their control. This refers to economic depression, natural calamities, a threat to safety, or a pandemic. 

Here are some of the common challenges encountered when starting a construction business.

 

Wrong classification of employees

The misconception that most business owners overlook is the wrong classification of employees. If the company misidentifies a contractor as a full-time employee or vice versa, the employer is obliged to pay for the taxes due.

 

Shortage in skilled laborers

The effect of the economic crisis that laid off almost 2 million jobs in the construction businesses is still recognized today. Indeed, most of these laid-off workers opted to find a new career in different industries, some already retired. There is a massive demand in the construction business; however, there are a few laborers to supply that demand.

 

Lack of Development in Productivity Levels

The shortage of skilled laborers can impact the productivity level of every construction project. Relative to this are factors such as disorganized planning and calendar management for the projects, poor communication and collaboration, and wasted time in waiting for construction materials. 

 

Worker’s Safety

Above all reasons, health and safety have been everybody’s business nowadays since the pandemic made its appearance in March 2020. Health and safety concerns contributed to another significant safety issue in the construction business. 

 

Now, there are two major safety issues involved: workplace injuries and battling of COVID-19 infection. Business owners are responsible for prioritizing these, not resulting in yet another decrease in the workforce.  More importantly, prioritizing worker’s safety is essential in improving the worker’s morale. 

 

Construction Businesses in Remote Setup

Construction businesses are one of the most fast-paced industries needing full attention.

Employees working for construction business’ back office and on-site work tasks need constant checking and collaborating to deliver quality projects. Given the background of the industry as well as the additional challenge of the current pandemic situation, it is right to wonder how things are going.

Here’s what it looks like for construction businesses in the remote set-up: 

  • Construction companies make sure they are connected to everyone while embracing the new concept of remote setup.

Most people going through the new work-from-home concept could cope by using modern technological devices, primarily laptops and a stable internet connection. In addition to this, construction companies learned to use communication software such as Zoom, Skype, Slack, or WhatsApp. 

  • Construction companies make sure they do what the top priority is.

Overwhelming is an understatement in construction businesses. Construction business owners are often bombarded with emails and phone calls even when their day hasn’t started yet. There is a definite solution to this and one is to know what the top priority is. This way, fundamental matters are being addressed firsthand to avoid consecutive errors.

  • Construction companies make sure they delegate tasks.

Jessica Jackley, an American businesswoman, once said that, “deciding what not to do is as important as deciding what to do.” 

This is true in terms of the workload of start-up construction business owners. They have the tendency to act as the head of every department or unintentionally micromanage. 

Business owners need to reflect on their tasks. It is natural to oversee your business as long as you don’t dread doing everything at once. While there is comfort in knowing about every aspect of your business, there is also satisfaction in growing your business without sacrificing much energy.

Sometimes, the convenience we long for also depends on our actions. Learning how to delegate and take away unnecessary administrative tasks can be the first step. In simpler terms, hire a virtual assistant to help you. 

It is pivotal when you have the best virtual assistant to help your business grow.

Business owners can set aside their worries on where to find the best VA to support your start-up construction business. At Live Free Virtual Services, we can assist you with your technical, administrative, live call, creative, and online business management services. We are here to find your perfect VA who can help you support your business and you can focus on doing what you love.

How to Build Your Construction BUsiness and Who To Hire For Help Blog
How to Build Your Construction BUsiness and Who To Hire For Help Blog

 

We coined the term TALCO as an acronym for our services!

 

Technical Services 

LFVS acknowledged the importance of having a systematic approach to your business processes. We can provide you with a strong team consisting of well-trained and experienced technical support virtual assistants.

 

Administrative Services 

Managing administrative tasks while doing sales calls can be overwhelming at times. LFVS can pair you with a virtual assistant to handle your paperwork and other general administrative tasks. No need to worry about the back office and you can focus on looking for business opportunities.

 

Live Call Services

At LFVS, we feel that providing our customers with accessible customer support through live chat and phone calls is vital. We have a professional team to handle customer inquiries including chat support for answering and making calls to clients, vendors, and supply stores. Ultimately, our goal is to assist you so that you’re not distracted at the job site.       

 

Creative Services 

LFVS is constantly doing research and observing market trends. We aspire to provide our clients well presented and curated marketing strategies to enhance their business and brand awareness. 

 

Online Business Management 

LFVS aims to help business owners achieve their goals. We offer to help business owners manage projects, operations, metrics, and people to get their jobs done efficiently. 

 

What are the benefits of hiring a VA for Construction Start-ups? 

Hiring virtual assistants for construction start-ups is one of the most efficient moves a business owner can make. It can cut operating costs as your assistant is working remotely at home. There will be no rental fee for office space, electricity, internet, and even office supply bills. 

Learning how to delegate your tasks to your assistant is also a concept in hiring a VA. Delegating tasks can make you more productive while focusing on doing the work to explore more business opportunities. 

The delegation will lead to having more time for yourself. You don’t need to stress yourself finding the time of the day to do the tasks a VA can help with. Lastly, hiring a VA will reduce your stress. 

 

How LFVS Can Help?

At LFVS, we elevate small trades business owners’ profitable growth by pairing them with a Rockstar Virtual Assistant (VA) that perfectly matches their needs. 

LFVS specializes in the trades industry, which offers a portfolio of enterprise solutions and promises to achieve successful and scalable results. We endeavor a customer-centered approach that helps to develop a winning plan for the success of your business.

At its core, that is what LFVS is all about. We ensure your businesses achieve the desired outcome with the help of our specialized virtual assistance.

Take it to the next level! Contact us now and learn how we can help you transform your business into a success.

Written By: JENEEVA BISPO

Jeneeva Bispo is a creative freelancer with a background in communication, marketing, and corporate relations. She has a bachelor's degree in Communication Arts and has been enchanted with both literature and art since the age of nine. Jeneeva views life as a labyrinth of uncertainty yet celestial through her own lens.

Being a Gemini, Jeneeva is constantly in pursuit of anything vibrant that awakens her soul. Her hobbies include meditating, writing in a journal, and she is fascinated by twenty dogs.

Jeneeva is fortunate enough that she is able to create a career out of her passion.